For couples who have started planning but need guidance and vendor coordination support.

PLANNING & CONSULTATION

• Initial consultation to assess progress and identify remaining tasks

• Email and phone support

• Regular check-in meetings (monthly or as needed) to keep planning on track

• Custom wedding planning checklist tailored to what’s left to complete

• Assistance prioritizing remaining tasks to avoid last-minute stress

• Budget review and cost-saving recommendations for remaining expenses

• Assistance with finalizing timeline and logistics

VENDOR SELECTION & MANAGEMENT

• Recommendations for any remaining vendors needed (florist, rentals, transportation, etc.)

• Review and negotiation of vendor contracts to ensure fair pricing and terms

• Assistance finalizing vendor selections and securing contracts

• Serving as main point of contact for vendors booked through the planner

• Coordination of all final vendor meetings and site visits

• Creating and distributing a vendor contact list with key details

• Confirming delivery, setup, and breakdown schedules with vendors

• Coordination of final catering tasting and menu confirmation

• Assistance with obtaining necessary permits or insurance

DESIGN & STYLING SUPPORT

• Review of wedding vision, theme, and colour palette

• Guidance on décor, floral, and rental selections

• Creation of mood boards and inspiration guides to refine aesthetic

• Consultation on ceremony and reception layouts

• Assistance with wedding signage, escort cards, and stationery selection

GUEST EXPERIENCE & LOGISTICS

• Assistance with finalizing guest list and RSVP tracking

• Seating chart guidance and layout suggestions

• Coordination of transportation and accommodations for out-of-town guests

• Helping coordinate special guest needs (dietary restrictions, accessibility)

• Assistance with guest welcome bags and favours

• Ensuring wedding website has all necessary guest information

TIMELINE & WEDDING WEEK PREP

• Final venue walkthrough to confirm logistics and layout

• Creation of a detailed wedding day timeline

• Distribution of timeline to vendors and key wedding party members

• Confirming processional and recessional order with wedding party

• Coordination of wedding rehearsal

• Assistance with packing and organizing all décor items for wedding day

• Providing a packing checklist for personal items

WEDDING DAY MANAGEMENT

Pre-Ceremony Coordination

• Acting as main point of contact for vendors on the day of the wedding

• Overseeing setup of all wedding spaces (ceremony, cocktail hour, reception)

• Coordinating arrival and setup of vendors (florist, rentals, catering, etc.)

• Ensuring bride and groom suites are stocked and organized

• Managing delivery and distribution of bouquets, boutonnieres, and corsages

• Making sure all furniture, rentals, and décor are placed correctly

• Confirming ceremony music, officiant, and wedding party lineup

• Handling any last-minute emergencies or missing items

Ceremony Coordination

• Ensuring the officiant, musicians, and wedding party are cued properly

• Assisting with any special ceremony elements (rituals, unity candles, etc.)

• Managing ceremony-to-cocktail hour transition

Reception Coordination

• Overseeing the final details of reception setup

• Ensuring tables, place settings, and centrepieces are arranged correctly

• Coordinating grand entrance, first dance, and dinner service

• Managing flow of the evening and making timeline adjustments as needed

• Assisting with cake cutting, speeches, and special moments

• Making sure vendors are adhering to contracts and timelines

• Handling unexpected issues (spill cleanup, missing items, timeline changes)

• Ensuring couple gets a chance to eat, drink, and enjoy their evening

End of Night & Breakdown

• Assisting with packing personal décor and gifts

• Coordinating vendor breakdown and rental returns

• Ensuring couple’s personal belongings are safely collected

• Managing final venue cleanup logistics